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How to write a thank you email after a job interview?

thanks note

You just had your job interview in person or over a zoom call. It was a successful interview and you feel good about yourself. But don’t go off celebrating just yet. You are not done. You need to write and send a thank you email after your interview. When you should write one? As soon as you walk out that door. Most HR hiring managers see it as a gesture that reinforces your interest in the role and the company. When you write a thank you email, you once again remind the hiring team about your capabilities and one simple email can set you apart from the rest of the candidates.

What you should include in a thank-you email?

  • Subject line
  • Personalized greeting
  • Note of appreciation
  • Qualifications, skills recap/interest in a position
  • Call to action
  • Contact info

You should start your email with a simple subject line such as: ‘thank you for your time today’ or ‘it was a pleasure meeting you today’, or ‘thank you’ will work. The subject line should convey a simple message and be straightforward.

In the first line of your email, you should address the interviewer such as ‘Dear (interviewer name)’ – this should be the person who interviewed you. Remember their name and their title. This will show that you paid attention and that you appreciate that person.

Then you should thank the interviewer for their time and you should mention the position that you discussed to remind them. Sometimes, the hiring team has many interviews lined up during the day for many positions and that is why it’s a good idea to be clear about which position you discussed in your email.  You can simply say: ‘thank you for taking the time to discuss the business analyst position with me today’.

gmail inbox write thank you email

Then you should continue to recap your qualification and skills and how they tie to the specific position. You can be brief here. One to two sentences are enough. The interviewer already has a good overall image of you and this should be just a reminder of why are you the best candidate. In addtion, you can express why you want the job and how your skills will help the company.

Close the email with the call to action. You can say ‘please feel free to contact me if you need any clarification or follow-up interview’. Here are a few templates that can help you get started.

Close the thank you email with a signature such as ‘thank you,’ or ‘sincerely,’ and give your contact info so that the interviewer can reach you. Give your full name, an email address, and a phone number.

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